OOIFB Action Items – 2019

Action: OOIFB-2019-1 (Complete): Review and provide input to the 2019 OOI Annual Work Plan (AWP) – NSF provided the draft AWP to OOIFB in April 2019.  NSF requests OOIFB’s feedback by May 31, 2019.  The final AWP is due in August.

Action Taken:

  • AWP with cost figures redacted provided to OOIFB for review on April 30, 2019.
  • OOIFB questions regarding the AWP were sent to NSF requesting additional information and clarifications on May 14, 2019.
  • OOI PMO provided responses to the questions at the OOIFB May 2019 meeting.  OOIFB discussed their AWP response.
  • OOIFB provided their feedback to the 2019 AWP for Program Year 2 to NSF on May 31, 2019.

Action OOIFB-2019-2 (Complete):  Future Annual Work Plan Feedback: OOIFB should provide feedback to NSF on useful format/content suggestions regarding the AWP for Program Year 3.  Feedback should be submitted to NSF by December 31, 2019.

Action Taken:

  • Initial comments have been compiled and reviewed during July OOIFB Web Conference.
  • OOIFB input was sent to NSF on December 30, 2019.

Action OOIFB-2019-3 (Complete): Plan Town Hall session for 2019 Fall AGU Meeting – An organizing team is needed.  Suggested themes include:

  • OOIFB and DDCI updates
  • OOI Program Update
  • Lightning talks

Action Taken:

    • Larry Atkinson submitted the abstract.
    • AGU accepted the Town Hall – Scheduled on Dec 9th at 6:15 pm
    • Announcement and call for Lightning Talks sent to the community and posted on Oct 16th.
    • The OOIFB Town Hall was held on Dec 9th in San Francisco.

Action OOIFB-2019-4 (Complete):  2020 Ocean Sciences OOIFB Town Hall – OOIFB should submit an abstract request for a Town Hall at the 2020 Ocean Sciences.   Requests for Town Hall sessions must be submitted by September 18, 2019.

Action Taken:

    • Annette submitted the abstract.
    • OSM accepted the Town Hall – Scheduled on Thursday, Feb 20, 2020 at 12:45 – 1:45 pm
    • Announcement and call for Lightning Talks sent to the community and posted on Jan 8th.
    • 15 Lightning talks are submitted.
    • The OOIFB Town Hall was held on February 20, 2020 in San Diego.

Action OOIFB-2019-5 (complete): Provide recommendations regarding OOI community engagement needs

  • Note -the original action item was to form an OOIFB task force on science outreach/ engagement
  • The Action Item was revised.  The action is now to provide recommendations for OOI Community Engagement Needs.

Action Taken:

    • Sarah Gille, Jim McDonnell, and Deb Kelley volunteered to draft at task statement for the working group.  They held a web conference on August 14th to discuss the task statement.
    • August 16 – questions and addition information request sent to NSF.
    • Oct 2nd – The group along with NSF held a web conference and it was decided to revise the task statement.  They will now provide recommendations regarding OOI community engagement needs.
    • During the Nov 2019 OOIFB Meeting the community engagement recommendations were presented to the FB:
      • Hold an OOI community workshop.
      • Provide input on the OOI booth plans for the 2020 Ocean Sciences Meeting as needed.
      • Pause further action and do not form a community engagement task force until after the OOI Community Outreach position was filled and the new manager has been in the position for about 6 months.

Action OOIFB-2019-6 (Complete): Con Ops Feedback – OOIFB is invited to provide feedback to NSF on the OOI Concept of Operations document.  Feedback should be submitted to NSF by December 31, 2019.

Action Taken:

  • Discussed during the November OOIFB meeting.
  • OOIFB input was sent to NSF on December 30, 2019.

Action OOIFB-2019-7 (Postponed): Host a Community Workshop focused on the North East Pacific OOI Arrays:

  • The venue could be Portland, OR in Spring 2020.
  • Organizers could include the OOI RCA and Endurance PIs, ONC, OOIFB, and Early Career Scientists.
  • Provide a forum to facilitate science collaborations and identify strategies for engaging future users of OOI.
  • New features of the OOI data delivery system could be presented.

Action Taken:

  • January – Deb Kelley, Ed Dever, Kendra Daly, Annette DeSilva, and Lisa Clough met to discuss logistics and identify potential additional organizing committee members.
  • Organizing Committee formed and includes: Deb Kelley, Ed Dever, Kendra Daly, Richard Dewey, Andy Leising, Joe Schumacker, and Annette DeSilva.  They meet biweekly.
  • The date and venue for the workshop were set – OSU Portland Center, Portland, OR on June 23-25.
  • The workshop agenda was drafted and progress was made identifying and confirming presenters.  All workshop related documents are in Google Drive folder.
  • The workshop application form was open on March 5th.
  • On March 27th an announcement was made to postpone the workshop due to COVID-19 concerns.
  • Special Note – Planning for the workshop was resumed in 2021.  Please see Action OOIFB-2021-6.

Action OOIFB-2019-8 (Complete): OOIFB Call for Applications – Put out a call applications to fill one open position on the OOIFB. The call can be announced in winter/spring with the appointment confirmed before the spring OOIFB meeting.

Action Taken:

  • Call for Applications was posted and announced on February 19, 2020 with a deadline of March 20th.
  • OOIFB selected Dax Soule as the new member and the appointment was approved by NSF.  Dax Soule accepted the OOIFB position on March 27th.